Open Positions

POSITION TITLE:  Executive Assistant

DEPARTMENT: Administration

CLASSIFICATION: Part-time

POSITION REPORTS TO: CEO

SUPERVISES: N/A

POSITION PURPOSE:

Acts as the personal and confidential executive assistant to Management team. Will perform tasks of varying levels of complexity consisting primarily of non-routine executive support activities/situations/project management.  Work independently on the completion of special projects and reports, calendar management and scheduling, preparation for and reporting on meetings, correspondence, filing, and other special events and duties as needed.

A primary function of the job is to serve as the Development Assistant. In this role will be responsible for administrative operations of fund development, including donor cultivation and stewardship activities, gift processing, donor acknowledgment, and donor base management.

Requires the ability to interact with the board of directors, community members, and staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism. Confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

CORE ACCOUNTABILITES:

  •  Commitment to Mission and Vision of Cascade Regional Blood Services
  • Adherence to all policies, SOP’s, regulatory guidelines, safety and cGMP requirements
  • Positive leadership
  • Customer Service delivery
  • Professionalism
  • Efficient Staff performance and competency
  • Attainment of department goals

 ESSENTIAL FUNCTIONS & BASIC DUTIES:

  •  Conserves managers’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains Access database for contracts.
  • Files and retrieves documents and reference materials
  • Conducts research, collect and analyze data to prepare reports and documents.
  • Record, transcribe and distribute minutes of meetings.
  • Monitors, screen, respond to and distribute incoming communications to management and staff.
  • Answer and manage incoming calls.
  • Receive and interact with incoming visitors.
  • Liaise with internal staff at all levels.
  • Coordinate and manage volunteer program.
  • Coordinate project based work.
  • Review operating practices and implement improvements where necessary.
  • Maintains management appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
  • Liaison between board of directors, managers, customers, professional organizations, vendors and others as required.
  • Perform other tasks as assigned by the CEO/Executive Management Team.
  • As Development Assistant will:
    • Ensure proper donor activity tracking in database, including contact information, major gift reporting, event attendance, moves management stages and volunteer engagement
    • Process and acknowledge gifts in a timely and IRS compliant manner
    • Provide regular standing reports and ad hoc reports as needed
    • General Database processing and data entry
  • Maintains confidentiality at all times.
  • Maintains CRBS image by wearing appropriate attire and having good grooming standards.
  • Actively participates in establishing and maintaining at all times, a positive professional attitude toward donors, the public, volunteers and fellow employees.
  • Actively supports CRBS management goals.
  • Other duties as assigned.

 PERFORMANCE AND SUCCESS MEASURES as Fund Development Assistant:

  •  Success in supporting senior management
  • Accuracy of fundraising reports and database records
  • Turnaround time for acknowledgement letters and other stewardship activities

QUALIFICATIONS:

Experience Required

  • B.A. or B.S. required.  Five years’ executive/administrative experience required (non-profit setting preferred).

 Skills/Abilities:

  • Computer proficiency with MS Office (Microsoft Word, Power Point, Excel, Outlook and Access) experience needed.
  • Must possess excellent writing, verbal and interpersonal skills.
  • Ability to communicate clearly and professionally both in-person and by telephone.
  • Ability to work independently and cooperatively with management, staff, professional volunteers and corporate partners.
  • Work effectively with minimum amount of supervision.
  • Excellent organizational skills for handling a variety of details and setting administrative and project priorities.
  • Ability to work under pressure and can follow through to completion of assigned projects.
  • Is capable of lifting 20 pounds with or without accommodation.

Required:

  • Valid WA state driver’s license with a good driving record (Only if pertains to position).
  • Regular attendance and arriving to work on time.

POSITION TITLE: Donor Specialist 1

DEPARTMENT: Donor Collections 

CLASSIFICATION: Part-time

POSITION REPORTS TO: Director of Donor Collections and  Collections Department Supervisor

SUPERVISES: N/A                        

POSITION PURPOSE:

The Donor Specialist I performs all aspects of Whole Collection at all collection sites, while under direction of the Lead Donor Specialist.

May be trained to perform automated collections, depending on individual performance and CRBS needs.

CORE ACCOUNTABILITES:

  • Commitment to Mission and Vision of Cascade Regional Blood Services
  • Adherence to all policies, SOP’s, regulatory guidelines, safety and cGMP requirements
  • Customer Service delivery
  • Professionalism
  • Attainment of department goals

ESSENTIAL FUNCTIONS & BASIC DUTIES:

  • Adherence to all policies, SOPs, regulatory guidelines, safety and cGMP requirements.
  • Meet minimum department performance standards as applicable.
  • Donor Registration.
  • Interviews donors with knowledge of written medical guidelines and uses good professional judgment in acceptance or deferral of donors.
  • Takes histories sufficiently to ensure donor flow.
  • Performs review of all donor records for accuracy, and for information regarding duplicate records and deferrals.
  • Performs donor physical exam which include temperature, blood pressure, Hgb/Hct and pulse.
  • Observes donor for signs of anxiety, illness, fatigue, and uses interviewing skills to elicit honest and complete answers from donors.
  • Counsels donors privately when abnormal findings are discovered during history interview.
  • Responds to donor’s questions to their satisfaction about health without giving medical advice or unduly increasing their anxiety.
  • Is able to perform venipuncture successfully and recognize signs of difficult draws, hematomas or injuries, and is able to make necessary adjustments.
  • Is able to provide safety and good customer service to multiple donors throughout the donation process.
  • Is able to recognize and prevent or manage donor reactions.
  • Instructs all donors on post donation care.
  • Can perform all duties to prepare samples and/or units of blood for processing.
  • Ability to perform clerical functions relevant to duties.
  • Perform other duties as assigned.
  • Maintains records in accordance with established procedures and regulations.
  • Assists in training and orientation of staff.
  • Maintains a clean and orderly work area.
  • Duties as assigned related to the donation process including, but not limited to:
    • Donor recruitment and retention
    • Maintenance of work area, equipment and supplies
    • Quality Control issues
    • Supportive documentation
  • Maintains confidentiality at all times.
  • Maintains CRBS image by wearing appropriate attire and having good grooming standards.
  • Actively participates in establishing and maintaining at all times, a positive professional attitude toward donors, the public, volunteers and fellow employees.
  • Actively supports CRBS management goals.
  • Other duties as assigned.

QUALIFICATIONS:

Education/Certification:

  • High School diploma or equivalent.
  • Medical Assistant- Certified or Medical Assistant- Phlebotomist Certified (Washington State)

Experience Required:

  • Computer Proficient
  • Prefer knowledge of blood services.

Skills/Abilities:

  • Able to retain focus and maintain accuracy in a high pressure environment.
  • Ability to work in confined area.
  • Interpersonal skills to interface effectively with internal and external customers.
  • Is capable of lifting 50 pounds with or without accommodation.

Required:

  • Valid WA state driver’s license with a good driving record (Only if pertains to position).
  • Regular attendance and arriving to work on time.

Application for Employment

If you are interested in applying for an open position, please complete our Employment Application below. We also invite applicants to complete our Applicant EEO or Affirmative Action Information form. This form is completely voluntary, confidential and will not affect your consideration for employment with CRBS.

The employment policy of Cascade Regional Blood Services is to provide equal opportunity to all persons; therefore, CRBS has made a commitment to equal employment opportunity through a positive and continuing Affirmative Action Program. We invite you to complete and return the applicant EEO Form located at the end of the on-line Employment Application. Completion of this form is voluntary and in no way affects the decision regarding your application for employment. This form is confidential and will be maintained separately from your application form.